FIN-0250 Research Accounting: Grants and Accounts Payable

Description	Consists of accounting records supporting research funded by a grant. Includes notice of award of grant, signing authority, FreN, invoices and includes records required to comply with grant terms including financial and progress reports.
Retention Trigger	End of Grant/Funding Agreement
Retention	7 years
Responsible Unit(s)	Finance (Research Accounting)
Source
Records System	Banner
Citations	Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.) s.230 (4)(b)Policies of Research funding organizations
Record Authority	Chief Financial Officer
Disposition	Secure Destruction
Records Arising from Activity	Amendment of Agreements/Contracts Assessment of Research Budget information Copies of Proposals Correspondence FAST Analysis/Reconciliation Full Agreement/Contracts Funded Research Notice (FreN) Fund/Org Supporting Docs Grant/Fund Requests Notice of Award Principal Investigator Agreement Records of Invoices sent out to Sponsors Request for Release of Funds (RRF) Signed Financial reports Signed Form 300 Signing Authority Terms and Conditions of Agreements Transfer of Agreement to Other Institutions
Retention Rationale	Records required under terms of granting agencies. Retention period related to CRA rules – all work under an agreement done plus 7 years.
Personal Information
Vital Record
Protection	Medium