Government, Community and Institutional Relations (GCIR)

Originating Unit

• Records series that apply to multiple Responsible Units

  GCIR-0900	Communications: Projects	Project complete	Trigger + 7 years
  GCIR-0910	Communications: Publications and Media Releases	End of calendar year	Trigger + 15 years
  GCIR-1000	Event Planning: Case files	Event complete	Trigger + 7 years
  GCIR-1100	Images and Recordings	Image or recording will no longer be used	Trigger
  GCIR-1110	Images and Recordings: Consent	Disposition of image or recording	Trigger + 2 years
  GCIR-1120	Speaker Releases: Consent	Disposition of associated content	Trigger + 2 years

External Relations

• Government Relations and Briefing Materials

  GCIR-0100	Government Relations: Registration and Reporting	End of calendar year	Trigger + 10 years
  GCIR-0110	Government Relations: Activity Report	End of calendar year	Trigger + 10 years
  GCIR-0200	Briefing Materials: Issues		Permanent
  GCIR-0210	Briefing Materials: Individuals and Organizations	Superseded	Trigger + 4 years

• Contact and Relationship Management

  GCIR-0300	Relationship Management: Contact Lists	Modified or replaced	Trigger + 1 year
  GCIR-0310	Relationship Management: Activity	Life of 3rd party	Trigger + 4 years

• Advancement

  GCIR-0400	Donors: Profiles		Permanent
  GCIR-0410	Donors: Proposals		Permanent
  GCIR-0420	Donors: Actions		Permanent
  GCIR-0430	Donors: Gift History		Permanent
  GCIR-0500	Gifts: Agreements	End of agreement and all survival clauses	Paper: Trigger + 7 years; Image: Permanent
  GCIR-0510	Gifts: Processing	End of fiscal year	Paper: Trigger + 7 years; Image: Permanent

• Alumni

  GCIR-0600	Alumni: Profiles		Permanent
  GCIR-0610	Alumni: Actions		Permanent
  GCIR-0620	Alumni: Change Requests	End of calendar year	Trigger + 1 year
  GCIR-0700	Alumni: Communications	End of calendar year	Trigger + 5 years

• Partnerships

  GCIR-0800

  Partnerships

  End of partnership

  Trigger + 7 years

• Communications and Events

  GCIR-0900	Communications: Projects	Project complete	Trigger + 7 years
  GCIR-0910	Communications: Publications and Media Releases	End of calendar year	Trigger + 15 years
  GCIR-1000	Event Planning: Case files	Event complete	Trigger + 7 years

• Images, Recordings, Speakers and Releases

  GCIR-1100	Images and Recordings	Image or recording will no longer be used	Trigger
  GCIR-1110	Images and Recordings: Consent	Disposition of image or recording	Trigger + 2 years
  GCIR-1120	Speaker Releases: Consent	Disposition of associated content	Trigger + 2 years

• Media Relations

  GCIR-1200

  Media Relations

  End of calendar year

  Trigger + 10 years