Campus Administrative Services (CAS)

Originating Unit

• Records Series that apply to multiple Responsible Units

  CAS-0700

  Access Control and Keys

  Superseded or obsolete

  Trigger

• Lab Equipment and Safety

  CAS-0900	Lab Equipment: Purchase, Warranty and Repairs	Disposition of asset	Trigger + 2 years
  CAS-0910	Lab Consumables: Inventory and Distribution	End of fiscal year	Trigger + 7 years
  CAS-0950	Lab Safety: Disposal of waste chemicals	End of calendar year	Trigger + 2 years

Office of Campus Infrastructure and Sustainability

• Planning

  CAS-0100	Campus Planning	Campus Master Plan superseded	Trigger + 7 years
  CAS-0110	Planning: Campus Master Plan		Permanent

• Projects and Buildings

  CAS-0100	Campus Planning	Campus Master Plan superseded	Trigger + 7 years
  CAS-0110	Planning: Campus Master Plan		Permanent
  CAS-0150	Major Projects	End of project	Trigger + 10 years
  CAS-0200	Capital Projects	End of project	Trigger + 10 years
  CAS-0210	Building Drawings and Specifications	Disposition of asset	Trigger + 10 years
  CAS-0220	Building Permits	End of project	Trigger + 10 years
  CAS-0300	Maintenance and Repairs	End of fiscal year	Trigger + 7 years
  CAS-0310	Maintenance Specifications	Disposition of asset	Trigger + 1 year
  CAS-0600	Sustainability or Energy Management Project	End of project	Trigger + 10 years

• Maintenance and Repairs

  CAS-0300	Maintenance and Repairs	End of fiscal year	Trigger + 7 years
  CAS-0310	Maintenance Specifications	Disposition of asset	Trigger + 1 year

• Inventory (Equipment, furniture and vehicles)

  CAS-0400	Inventory: Equipment and Furniture	Disposition of asset	Trigger + 7 years
  CAS-0800	Vehicles	Disposition of asset	Trigger + 3 years

• Space Management

  CAS-0500	Space Management	End of calendar year	Trigger + 3 years
  CAS-0510	Space Management: Annual Space Reports		Permanent
  CAS-0520	Space Management: Committee	End of calendar year	Trigger + 10 years

• Access control and keys

  CAS-0700

  Access Control and Keys

  Superseded or obsolete

  Trigger

Health and Safety

• Health and Safety

  CAS-1000	Health and Safety: Committee	End of year	Trigger + 7 years
  CAS-1010	Health and Safety: Program	End of year	Trigger + 7 years
  CAS-1020	Health and Safety: Case Files	Date of last test or first exposure	Trigger + 40 years
  CAS-1030	Health and Safety: Workplace Safety and Insurance Board: Case Files	End of case and all appeals settled	Trigger + 15 years
  CAS-1100	Health and Safety: Student Orientation	End of academic year	Trigger + 5 years

Research Services

• Radiation Safety

  CAS-1300	Radiation Safety: Committee	End of year	Trigger + 10 years
  CAS-1310	Radiation Safety: Licensing	License expired or revoked	Trigger + 3 years
  CAS-1320	Radiation Safety: Security Clearances	End of employment with the University	Trigger + 7 years
  CAS-1330	Radiation Safety: Internal Permits	License expired or revoked	Trigger + 5 years
  CAS-1340	Radiation Safety: Inspection and Servicing	License expired or revoked	Trigger + 3 years
  CAS-1350	Radiation Safety: Worker Registration and Training	End of employment under license	Trigger + 5 years
  CAS-1360	Radiation Safety: Personal Dose Record	End of employment under license	Trigger + 5 years
  CAS-1370	Radiation Safety: Site Security Plan	Plan is updated	Trigger + 10 years
  CAS-1380	Radiation Safety: Incidents	License expired or revoked	Trigger + 3 years

• Biosafety

  CAS-1400	Biosafety: Committee	End of year	Trigger + 10 years
  CAS-1410	Biosafety: Licensing	License expired or revoked	Trigger + 5 years
  CAS-1420	Biosafety: Security Clearances	End of employment under license	Trigger + 10 years
  CAS-1430	Biosafety: University Biosafety Certificates	Expiry of permit	Trigger + 5 years
  CAS-1440	Biosafety: Control of Pathogens	Expiry of Biosafety Certificate	Trigger + 5 years
  CAS-1450	Biosafety: Inspections	End of year	Trigger + 5 years
  CAS-1460	Biosafety: Incidents	File Closed	Trigger + 10 years
  CAS-1470	Biosafety: Personal Pathogen Exposure	First exposure	Trigger + 40 years

• Controlled Goods

  CAS-1500	Controlled Goods: Case Files	End of registration	Trigger + 5 years
  CAS-1510	Controlled Goods: Security Assessments	End of employment with the University	Trigger + 2 years

• Student Lab Training

  CAS-1110

  Health and Safety: Student Lab Training

  End of academic year

  Trigger + 5 years