Students (STU)

Originating Faculty

• Student files

  STU-0320	Faculty Student Files: Clinical Placements (Nursing, Med Lab)	Student graduates or stops attending the University	Trigger + 7 years
  STU-0330	Faculty Student Files: Forensic Science	Student graduates or stops attending the University	Trigger + 5 years
  STU-0340	Faculty Student Files	Student graduates or stops attending the University	Trigger + 2 years
  STU-0350	Faculty Student Files: Teacher Placements	Student graduates or stops attending UOIT	Trigger + 7 years
  STU-0360	Professional Learning: Faculty of Education	End of academic year	Trigger + 5 years
  STU-0400	Academic Advising: Undergraduate	Student graduates or stops attending the University	Trigger + 2 years
  STU-1300	Practicum	Last action	Trigger + 3 years

• Academic Conduct

  STU-1110

  Academic Misconduct: Case Files

  Decision made

  Trigger + 7 years

Registrar's Office

• Undergraduate Admissions

  STU-0100

  Admissions: Undergraduate

  End of admit term

  Trigger + 1 year

• Undergraduate Student Files (Academic)

  STU-0200	Student Academic Records: Undergraduate		Permanent
  STU-0300	Registration: Changes and Requests (Undergraduate)	Student graduates or stops attending the University	Trigger + 2 years

• Academic Conduct and Appeals

  STU-1100	Academic Misconduct: Decisions	Decision made	Trigger + 7 years
  STU-1130	Academic Misconduct: Suspensions or Transcript Notations	Successful appeal to have the notation expunged	Trigger

• Financial Aid and Awards

  STU-0600	Financial Aid and Awards: Distribution		Permanent
  STU-0610	Financial Aid and Awards: OSAP documentation	End of fiscal year	Trigger + 3 years
  STU-0620	Financial Aid and Awards: Processing	End of fiscal year	Trigger + 7 years
  STU-0700	Awards: Establishment		Permanent
  STU-0710	Awards: Decision Case Files (Undergraduate)	Decision made	Trigger + 7 years
  STU-1400	Work Study	End of academic year	Trigger + 7 years

• Graduation

  STU-0500	Graduation List		Permanent
  STU-0510	Graduation Authorization	End of academic year	Trigger + 5 years

• Audits and Reports

  STU-0800	Audit Reports and Institution Responses		Permanent
  STU-0900	Reports	End of academic year	Trigger + 7 years

Office of Graduate Studies

• Graduate Admissions

  STU-0110

  Admissions: Graduate

  End of admit term

  Trigger + 1 year

• Graduate Student Files (Academic)

  STU-0110	Admissions: Graduate	End of admit term	Trigger + 1 year
  STU-0210	Student Academic Records: Graduate		Permanent
  STU-0310	Registration: Changes and Requests (Graduate)	Student graduates or stops attending the University	Trigger + 5 years
  STU-0340	Faculty Student Files	Student graduates or stops attending the University	Trigger + 2 years
  STU-0410	Academic Advising: Graduate	Student graduates or stops attending the University	Trigger + 2 years
  STU-1000	Graduate Thesis: Administration	Thesis accepted	Trigger + 3 years
  STU-1010	Graduate Thesis: Thesis		Permanent

• Financial Aid and Awards

  STU-0720

  Awards: Decision Case Files (Graduate)

  Decision made

  Trigger + 7 years

Office of the University Secretary and General Counsel

• Conduct and Appeals

  STU-1120	Academic Appeals: Case Files	Decision made	Trigger + 7 years
  STU-1140	Academic Appeals: Decisions		Permanent
  STU-1150	Academic Appeals: Decisions (Public)		Permanent

Student Life

• General

  STU-1500	Student Life: Program Management	End of academic year	Trigger + 5 years
  STU-2200	Student Life: Reports and Statistics	End of academic year	Trigger + 10 years

• Student files and attendance

  STU-1600	Student Life: Attendance and Registration	End of academic year	Trigger + 7 years
  STU-1700	Student Life: Case Files	Student graduates or stops attending the University	Trigger + 3 years
  STU-1800	Student Life: Peer Leader Training	End of academic year	Trigger + 7 years
  STU-2300	Involvement Record	Student graduates or stops attending the University	Trigger + 10 years

• Issues and appeals

  STU-2400	Student Conduct: Case Files	Last action	Trigger + 10 years
  STU-2410	Student Conduct: Appeals	Last action	Trigger + 7 years
  STU-2420	Behavioural Concern: Case Files	Last action	Trigger + 7 years
  STU-1200	Student Complaint	Last action	Trigger + 7 years

• Accessibility Services

  STU-1900

  Accessibility Services: Case Files

  For students over 18: Last contact For students under 18: 18th birthday

  Trigger + 10 years

• Mental Health Services

  STU-2000

  Mental Health Services: Case Files

  For students over 18: Last contact For students under 18: 18th birthday

  Trigger + 10 years

• Athletic Therapy

  STU-2100

  Athletic Therapy: Case Files

  For students over 18: Last contact For students under 18: 18th birthday

  Trigger + 10 years