Information Technology Services (ITS)

Originating Unit

• Records Series that apply to multiple Responsible Units

  ITS-0400	IT Project Management	End of project and system normalized	Trigger + 5 years
  ITS-0420	IT Project Deliverables: System Specifications and Code	System decommissioned and data migrated	Trigger + 2 years
  ITS-0500	User Access: Requests		Permanent

Information Technology Services

• Learning Tools Program

  ITS-0100

  Learning Tools: Agreements

  End of agreement and all fees paid

  Trigger + 3 years

• Asset Management and Repair

  ITS-0200	Asset Management: Inventory	Disposition of asset	Trigger + 2 years
  ITS-0210	Asset Management: Current Configuration	Disposition of asset	Trigger + 2 years
  ITS-0220	Asset Management: Repair and Service	Disposition of asset	Trigger + 1 year
  ITS-0230	Asset Management: Disposition	Disposition of asset	Trigger + 7 years

• Software Management (Acquisition and Deployment)

  ITS-0300	Software Management: Needs Assessment	End of academic year	Trigger + 4 years
  ITS-0310	Software Management: Budget	End of academic year	Trigger + 4 years
  ITS-0320	Software Management: Acquisition	End of contract	Trigger + 2 years
  ITS-0330	Software Management: Deployment	End of academic year	Trigger + 7 years
  ITS-0340	Software Management: License Compliance	End of contract	Trigger + 7 years

• IT Project Management and Data Migration

  ITS-0400	IT Project Management	End of project and system normalized	Trigger + 5 years
  ITS-0410	IT Project Management: Intake and Reporting (Durham College)	End of project and system normalized	Trigger + 5 years
  ITS-0420	IT Project Deliverables: System Specifications and Code	System decommissioned and data migrated	Trigger + 2 years
  ITS-0430	Data Migration: Enterprise systems	Migrated data still in use	Trigger + 1 year

• User Access

  ITS-0500	User Access: Requests		Permanent
  ITS-0510	User Access: Audit	End of calendar year	Trigger + 5 years

• Shared Services

  ITS-0600	Shared Services: Reporting	Life of agreement	Trigger + 7 years
  ITS-0610	Shared Services: Agreement Management	Life of agreement	Trigger + 7 years
  ITS-0620	Shared Services: Shared Assets	Disposition of asset	Trigger + 2 years

• User Data

  ITS-0700

  OntarioTechu.net User Data

  Student Graduates or stops attending the University

  Trigger + 1 year

• Reporting

  ITS-0800

  Hardware and Software: Reporting

  End of academic year

  Trigger + 5 years