Research (RES)

Includes records related to the administration of research, including partnerships and collaboration applications and proposals, agreements, and projects. Also includes records required for compliance with contractual and grant obligations, and research materials and data that have been licensed to the University by IP holders.

For records required for Research safety including Radiation Safety, Biosafety, see Campus Administrative Services.

Research Services

Partnerships

RES-0100

Partnerships

End of partnership

Trigger + 7 years
Metrics and Reports

RES-0200

Metrics and Reports

End of calendar year

Trigger + 7 years

Research funding, proposals and grant applications

RES-0300

Proposals and grant applications

Not funded: Decision made

Funded: Project end date

Trigger + 7 years

RES-0400

Research Grants: Internal Competitions

Decision made

Trigger + 7 years

RES-0450

Research Funding and Projects: Core Data

Permanent

Research project Administration

RES-0500

Research Project: Administration to file

Project end date

Trigger + 7 years

RES-0450

Research Funding and Projects: Core Data
Research Programs

RES-0550

Research Program

End of research program

Trigger + 7 years

Research involving human subjects

RES-0600	Research Ethics Board: Meetings and Decisions	End of academic year	Trigger + 10 years
RES-0610	Research Ethics Board: Membership and Training	End of academic year	Trigger + 10 years
RES-0620	Research Ethics Board: Review, Approval and Ongoing Monitoring	End of REB oversight of project and completion of project	Trigger + 7 years
RES-0630	Research Ethics Board: Adverse Events and Non-compliance	End of REB oversight of project and completion of project	Trigger + 7 years
RES-0700	Research Ethics: Regulatory approval	End of REB oversight of project and completion of project	Trigger + 7 years

Research Involving Animal Subjects

RES-0800	Animal Care Committee: Meetings and Decisions	End of academic year	Trigger + 10 years
RES-0810	Animal Care Committee: Membership and Training	End of academic year	Trigger + 10 years
RES-0820	Animal Care Committee: Review, Approval and Ongoing Monitoring	End of ACC oversight of project and completion of project	Trigger + 7 years
RES-0830	Animal Care Committee: Adverse Events and Non-compliance	End of ACC oversight of project and completion of project	Trigger + 7 years
RES-0900	Animal Care: Regulatory Approval	End of academic year	Trigger + 7 years

Compliance

RES-1000

Compliance

End of employment with the University

Trigger + 7 years

Intellectual Property

RES-1100	Intellectual Property: Invention Disclosure and Assessment		Permanent
RES-1110	Intellectual Property Protection	End of useful life of IP protection	Trigger + 7 years
RES-1120	Intellectual Property Protection: Patent	If patent awarded: Life of patent and any related patents If patent application dropped: Patent abandoned and life of any related patents	Trigger + 7 years
RES-1130	Intellectual Property: Commercialization	End of commercialization efforts	Trigger + 7 years

Entrepreneurship

RES-1200	Entrepreneurship: Program Metrics & Reporting	End of academic year	Trigger + 7 years
RES-1210	Entrepreneurship: Client Record	End of funding agreements	Trigger + 3 years
RES-1300	Entrepreneurship: Competitions and Awards	Last action	Trigger + 3 years
RES-1400	Entrepreneurship: OCEA Management Committee	End of OCEA agreement	Trigger + 7 years