HUM-0940 Employee Relations: Discipline Letters (Teaching Assistants and Research Assistants)
Description |
Formal discipline letters issued resulting from an incident, investigation or conflict. These records are retained as part of the Personnel File. For case files documenting these letters, see: HUM-910 Employee Relations: Discipline Case Files |
Retention Trigger |
Completion of two Terms of employment, excluding the Term in which the disciplinary letter was issued, or a 12 month period, whichever is shorter, from the date of the letter and provided that no further discipline has been recorded within the period noted above |
Retention |
Trigger |
Responsible Unit(s) |
Human Resources |
Source |
|
Records System |
Paper; stored in Personnel file, Official File |
Citations |
PSAC for TAs & RAs Collective Agreement Art. 16.07 |
Record Authority |
VP Human Resources and Services |
Disposition |
Secure destruction |
Records Arising from Activity |
Discipline Letters |
Retention Rationale |
Based on obligation in Collective Agreements which dictates when a letter must be removed from the Personnel File. |
Personal Information |
Yes |
Vital Record |
No |
Protection |
High |