GCIR-0400 Donors: Profiles

Description	Consists of records relating to individual donors, prospects and alumni. Includes contact information, educational and work history, biographical details, reports on philanthropy, and relationships between individuals.
Retention Trigger
Retention	Permanent
Responsible Unit(s)	External Relations
Source
Records System	Raiser's Edge; Shared Drive
Citations	Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40
Record Authority	VP External Relations
Disposition	Secure destruction
Records Arising from Activity	Donor contact info Donor profiles Relationships stored in Raiser’s Edge
Retention Rationale	Donor information may remain useful for long period of time and donors have expectation that the relationship will be remembered over time. Alignment with practices of other institutions.
Personal Information	Yes
Vital Record	Yes
Protection	High; Long term retention