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GCIR-0910 Communications: Publications and Media Releases

Description

Consists of final versions of print or electronic publications intended for students or external parties and audio-visual web content. Includes communication and marketing projects such as advertising, brochures, guides, newsletters and website updates.

For working materials used to produce these records, see: GCIR-0900 Communications: Projects

Retention Trigger

 End of calendar year

Retention

 Trigger + 15 years

Responsible Unit(s)

 External RelationsOriginating Unit

Source

  

Records System

 Shared Drive; Paper

Citations

  

Record Authority

 VP External Relations

Disposition

 Archival review

Records Arising from Activity
  • Advertising
  • Announcements
  • Annual Reports
  • Brochures
  • Media Releases
  • Newsletters
  • Pamphlets
  • Posters
  • Publications (of the University)
  • Sound Recordings
  • Speeches and Addresses
  • Videos
  • Website

Retention Rationale

 Transfer to archives allows permanent retention of published materials in a place that is accessible to C&M while transferring management of these materials to Archives instead of in C&M.

Personal Information

 No

Vital Record

 No

Protection

 Public; Long term retention