GCIR-1110 Images and Recordings: Consent

Description	Consists of signed consent forms, electronically submitted consent, or other evidence of consent to use photographs or audio/visual recordings of individuals. Evidence of consent must be retained as long as the associated images or recordings.
Retention Trigger	Disposition of related image(s) or recording(s)
Retention	Trigger + 2 years
Responsible Unit(s)	External Relations Originating Unit
Source
Records System	Paper; Online submission; Images
Citations
Record Authority	VP External Relations
Disposition	Secure destruction
Records Arising from Activity	Consent forms Electronic consent forms sent by email Timestamped photos of consent forms displayed at events
Retention Rationale	Without evidence of consent to use images, individuals may challenge the University’s use of their image in communications materials.
Personal Information	Yes
Vital Record	No
Protection	Medium; Long term retention