STU-0210 Student Academic Records: Graduate

Description	Consists of records in the Banner Student Information System including the academic record: including grades and practicum evaluations, personal information including contact information, changes including course registration and changes, change of program or leaves of absence and a record of academic integrity code violations. Also includes OSAP, scholarship and financial aid distribution records. For records documenting why changes are made, see: STU-0310 Registration: Changes and Requests (Graduate)
Retention Trigger
Retention	Permanent
Responsible Unit(s)	Faculty of Graduate Studies
Source
Records System	Banner
Citations	Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40 Disposal of Personal Information, RRO 1990, Reg 459
Record Authority	Dean of Graduate Studies
Disposition	Secure Destruction
Records Arising from Activity	Class lists Course Registrations and changes Withdrawal/Cancellation of enrollment records Academic records (including grades, practicum evaluations, etc.) Academic integrity code violation Leave of absence Fee assessments Change of Program
Retention Rationale	The official copy of a student’s academic record must be retained permanently.
Personal Information	Yes
Vital Record	Yes
Protection	High; Long term retention