STU-1700 Student Life: Case Files

Description	Consists of case files for interactions with students where there is an ongoing relationship and notes, forms or communications are maintained. The following Student Life programs maintain student case files: Career Centre Varsity Athletics Student Learning Centre Student Experience Centre (including Indigenous, international, mature, graduate and pathways students, and human rights complaints) AVP Student Life For other student case files created by Student Life, see: STU-1900 Accessibility Services: Case Files; STU-2000 Mental Health Services: Case Files; STU-2100 Athletic Therapy: Case Files; STU-2420 Student Issues and Behavioural Concern: Case Files
Retention Trigger	Student graduates or stops attending UOIT
Retention	Trigger + 3 years
Responsible Unit(s)	Student Life
Source
Records System	Paper; Orbis
Citations
Record Authority	AVP Student Life
Disposition	Secure destruction
Records Arising from Activity	Summary notes Correspondence with students Academic information Intake and referral forms
Retention Rationale	Retention is based on the retention period for student registration and advising files.
Personal Information	Yes
Vital Record	Yes
Protection	Medium